The Role of School Supervisors
DECV works in partnership with schools across Victoria to help make high-quality online teaching and learning in a broad range of subjects available to all students. We work with nominated school supervisors in order to support school-based students in achieving their learning goals.
Nominated School Supervisor Requirements
It is expected that schools support their students undertaking study at the DECV by assigning a member of staff to act as a school supervisor. School supervisors have five main responsibilities as outlined below:
1. Enabling access
School supervisors must ensure students have access to adequate means of communication with their DECV teachers during designated times at school. This include access to a phone and email, and may include access to other technology such as webcams, microphones and video-conferencing equipment. Supervisors should ensure that students can access the DECV online environment and that they and their parents/carers know how to access and download student reports, which are available online only.
2. Distributing resources
School supervisors must ensure students are able to access their learning materials, both printed and online. Any materials posted to the school must be promptly passed on to each student. Any completed work must be promptly sent to the DECV.
3. Administering assessments
School supervisors must administer assessment tasks in a fair and consistent manner, in accordance with the assessment rules set out by the DECV teacher. The supervisor should keep an electronic copy of all completed assessments wherever it is possible to do so. Supervisors must also liaise with their school’s Exam Coordinator to confirm the time, location and any special conditions under which exams are to be held; and to ensure students are aware of the details and requirements.
4. Liaising with DECV teachers
School supervisors must liaise with DECV teachers and keep them up to date regarding any situations that might impact upon a student’s ability to engage with their studies. If a student has been absent from their home school for an extended period of time, if their contact details (or that of the school) have changed, or if special provision arrangements are required for assessment tasks, the supervisor should inform the DECV. School supervisors should regularly check the DECV Portal to keep up to date with their students’ progress.
5. Encouragement and support
School supervisors should encourage and support students to complete and submit their completed work to the DECV regularly, according to their submission timetable. They should encourage students to make regular personal contact with their DECV teacher, and connect them with available local sources of assistance where possible. They should help the student to integrate DECV study time into their weekly school timetable and encourage them to get involved with DECV seminars, online classes and excursions, where possible.