Keeping Track of Student Progress
The DECV Portal
The DECV Portal is an area for Parents, Carers and School Supervisors to view information about their student’s progress at DECV. You are able to view the subjects your student’s have enrolled in, their teacher contact details, assignment submissions received from the student and assignment submissions returned by the teacher. Supervisors need to access the DECV Portal to download interim and end-of-semester reports for each subject.
Accessing the DECV Portal:
- Go to http://portal.distance.vic.edu.au
- Click on ‘register email address’
- Enter the email address that is registered at DECV and linked to your student – a confirmation email and password will be sent to you
- Go back to the DECV Portal login page and enter your email and password.
Supervising Student Assessments
One of the most important roles of a school supervisor is in the administration and supervision of school-based assessment tasks. School supervisors will be sent instructions about the SACs that their students will be sitting around two weeks prior to the SAC itself. All assessments should be completed in a quiet space where students can focus on their work without interruption.
F-12 Student Management Action Plan (SMAP) – School Supervisors
At the DECV we value student engagement and a high level of student interaction in our learning programs. The Student Management Action Plan (SMAP) aims to identify and support students who are not fully engaging with their learning program. SMAPs may also be initiated when attempts to contact the student, parent and school supervisor have been unsuccessful.
The subject teacher will work with students, families and school supervisors to build strong relationships and negotiate appropriate strategies to support them to further engage with their learning program. If the student is not fully engaging the SMAP process will be activated.
The Green Letter is the first stage of the SMAP process. It aims to encourage the student, parent and school supervisor to contact the subject teacher to discuss strategies for the student to engage with their learning program. If the student does not further engage within 10 days, a face to face or phone conference is held with the subject teacher, student and school supervisor. An Amber Letter is then sent with agreed strategies for re-engagement. The Red Letter is the final stage of the process. For students in F-10 this involves a discussion the Pathways team to review enrolment at the DECV. For students in 11/12 they may be withdrawn from their subject(s), both on the DECV Student Database and on the Victorian Assessment Software System (VASS). In 11/12, if this withdrawal happens for a Semester One Unit, the student will also be withdrawn from the corresponding Semester Two Unit.
The role of the school supervisor in the SMAP process is to:
- Bring the letter to the attention of the student
- If necessary, contact the DECV on the students behalf to explain the students circumstances
- Assist the student with work submission and schedules for regular submission of student work
Please note, in cases of a shared enrolment the student will have a Learning Advisor who initiates the SMAP process.
If you have any questions about how this process works, feel free to contact:
Years F-10 – Allira Scott on 8480 0243 or firstname.lastname@example.org
Years 11/12 – Lee-Anne D’Agostino on 8480 0211 or email@example.com