Getting Started at DECV: Parents and Carers
Please click on the relevant heading for more detail
1. Comfirming my child’s enrolment
All students must apply to enrol at the DECV each year, even if they have previously been enrolled with us. In order to enrol directly with us, students must meet our enrolment eligibility criteria, as outlined on this page.
Click here to find out more information about enrolment and to download the enrolment application forms.
Once your child’s enrolment is confirmed, you and your child will receive a confirmation email which includes the contact details for your child’s DECV Learning Advisor. It will also include your child’s five-digit student ID number and a once-off password for your child to access the secure DECV online learning environment.
2. Registering for the DECV Portal
To register for the DECV Portal go to https://portal.distance.vic.edu.au, click on the ‘register email address’ link, enter your email address as supplied to the DECV, and your first and family name. Once registered, you will be sent a confirmation email, including a password so you can login.
3. Purchasing required textbooks and learning materials
Alongside the materials developed by the teachers at DECV, certain subjects require textbooks and additional resources. These can be purchased from our recommended resource supplier, Campion Education. To view our book/resource lists and for instructions regarding how to place an order, please click here.
If your child’s textbook or resource does not arrive in sufficient time, contact Campion Education to see how long the order will take; then contact your child’s subject teacher to inform them of the delay. The teacher will be able to help your child get started in the meantime.
All students at the DECV require regular and reliable access to the internet. Our recommended electronic device and software supplier is JB Hi Fi. Parents and students can browse a selection of devices and software on the JB Hi Fi education portal. Click here for more information.
4. Setting up an appropriate leaning environment
It is essential that your child has a space to study without disruptions. This includes:
• A suitable study desk, which is located in a quiet area (preferably outside of the bedroom), free of distractions, with plenty of natural light
• A computer with internet access
• Orderly storage of DECV materials and text books
• A safe place for the storage of all completed work (hard copy or electronic). Copies of all work should be made before submission, regardless of whether work is being submitted in hard copy or electronically
• A clear and visible copy of the student’s timetable to ensure that both the student and parent/carer are aware of time allocations and work submission dates.
5. Contacting your child’s Learning Advisor
All students enrolled directly at the DECV will have a DECV teacher allocated as their Learning Advisor. For Primary students, this will be their class teacher. The Learning Advisor is the main point of contact between the student and DECV. They will contact the student regularly to get to know the student and to provide support and encouragement throughout the year. Once enrolled, each student will be contacted by their Learning Advisor who will ensure their students know they have a caring teacher to help them get started and complete their online orientation and assessment program.
School-based students do not have a Learning Advisor, as it is expected that similar support will be provided by their home school.
6. Helping your child complete their DECV orientation program
At the beginning of each year, students are required to complete an online orientation program. There are three of different orientation programs:
• Year F – 2 students will complete an Introductory Module
• Year 3 – 10 students will complete the LaunchPad Program
• Year 11-12 students will complete the 11-12 Orientation Program
As part of these programs, students will set up a structured weekly school timetable, devoting time each day so that they can complete the required tasks in all subjects. Setting a study timetable provides a great opportunity for parents/carers to work with their children to discuss setting realistic and productive learning routines and study goals.
Students in Years F-10 participate in a variety of assessment activities in their orientation program in order to accurately identify their learning needs and develop an appropriate learning program. Students may be identified as needing a Standard Learning Program, a Customised Learning Program or an Individual Learning Plan. Subjects may be modified to accommodate the learning needs of students. Your child’s Learning Advisor will work with you to develop your child’s learning program.
7. Keeping track of student progress
Once you have registered and logged into the DECV Portal, you will be able to view the amount of work submitted by, and returned to your child in each of their subjects. You will also be able to access the contact details of your child’s teachers and download their school reports. (Reports are available online only). If you have any questions or concerns about the work completed by your child, you are encouraged to contact their subject teacher directly. Alternatively, we can organise a three-way meeting between you, your child and their teacher. These meetings can be arranged over the phone, via Skype, or in person at the DECV in Thornbury.
8. Supporting your child to get involved with the DECV community
At DECV we recognise how important student interaction and involvement is. We provide a range of co-curricular opportunities for students of all ages to interact with and get involved in the school community. Activities include camps, excursions, social events, online student clubs and our Student Voice and Leadership Team. Parents and carers play an important role in making their children aware of the opportunities available and supporting them to get involved.
One of the best ways of finding out what is coming up at DECV is to read our regular e-newsletter, Across the Distance. All students, parents and carers are automatically subscribed to this e-newsletter. If you would like to register a different email address, you can sign up using the form at the bottom of this page.
We look forward to getting to know you and working with you and your child this year.